As a temporary recruitment agency, you quickly realise that staying on top of your admin tasks is crucial for your agency to operate efficiently. It's not just about maintaining contact details for every worker you interact with; it's about securely storing and regularly updating key information such as a worker's availability, area of expertise, Right to Work documentation, hours worked, jobs undertaken, and payment details.
Are you currently managing your clients, bookings, and jobs using spreadsheets or a system that is no longer working for you? Is it time to consider an online timesheet platform, and what additional benefits can be gained from transitioning to a cloud-based recruitment software solution?
Paper-based time schedules present the following challenges:
- Lack of flexibility: Unexpected situations like staff illness or overpayments can arise, which are difficult to address promptly and can be time-consuming to resolve.
- Susceptibility to misuse: Small weekly overestimations or rounding up of hours can accumulate quickly, making it hard to oversee this process.
- Errors: Mistakes from duplication, illegible handwriting, and other daily work pressures can lead to unavoidable human errors.
- Time-consuming: Handling and processing manual timesheets, along with the associated administrative tasks, can be complicated and slow down business operations.
- Compliance issues: Once time data is collected, it must be transferred into a payroll system while ensuring adherence to the latest regulations.
What advantages do cloud-based online timesheets offer recruitment agencies?
- A scheduling tool accessible 24/7 from any internet-enabled device.
- A more precise and comprehensive method for managing time scheduling data, reducing manual processes and saving considerable time.
- Easier identification and immediate correction of errors, which could be costly if not dealt with.
- Drastically reduced paperwork and administrative tasks, with enhanced communication through automated notifications of schedules or shift availability.
- Data that can be easily manipulated and reported on, freeing up staff time.
- Seamless integration with other recruitment software systems, automating operations like payroll, ensuring compliance and accuracy.
Online time scheduling provides a more efficient way of working, allowing temporary recruitment businesses to focus on providing an excellent service and growing their agency. Such a platform can save considerable time, and therefore costs too.
How can Flo help?
