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Article published on: 24/04/23

As a recruitment consultant who has started your own temporary recruitment agency, it is essential to understand the fundamentals of running payroll. Thorough payroll management ensures that your temp workers are paid accurately and on time, reducing the risk of legal liabilities and an irate workforce. In this blog, we highlight some common mistakes that recruitment consultants make when running payroll and also provide tips on how to avoid them. 


1. Misclassifying Employees 

One of the most common payroll mistakes is misclassifying workers and employees,  which can lead to significant tax penalties for you. Independent contractors can be self-employed, and as such, they are responsible for paying their own taxes. Misclassifying an employee or worker can lead to them not receiving the necessary benefits and protections that they are entitled to. 

2. Failing to Keep Accurate Payroll Records 

Keeping accurate payroll records is crucial for any business owner. It ensures that you have the necessary information to meet compliance requirements and resolve any disputes that arise. Failure to keep accurate records can lead to substantial legal and financial penalties. As a recruitment consultant, you need to keep records of all payments made to your employees, including salaries, bonuses, and benefits. 

3. Not Meeting Deadlines 

Missing payroll deadlines can cause significant disruption to your business. You need to ensure that you meet all deadlines for payroll and tax filings to avoid penalties and interest charges. Late payments can also result in a level of mistrust from workers, low morale and lead to your workers choosing a more reliable agency option to work for.

4. Not Staying Up-to-Date with Employment Laws 

Employment laws are continually evolving, and as a recruitment consultant, you need to stay up-to-date with the latest changes. Employment laws can have a significant impact on your payroll processing, and failure to comply can result in legal and financial charges. You need to ensure that you are aware of any changes to payroll regulations and adjust your processes accordingly. 

In conclusion, running payroll can be a complex and time-consuming process, but it is essential for any business. As a recruitment agency owner, you need to ensure that you avoid common payroll mistakes such as misclassifying employees, failing to keep accurate records, missing deadlines, and not staying up-to-date with employment laws. By taking the necessary steps to avoid these mistakes, you can ensure that your employees are paid accurately and on time, reducing the risk of legal liabilities and ensuring that your business runs smoothly.

Alternatively you could look to outsource your recruitment agency payroll from the beginning, to ensure this is all taken care of on your behalf and by experts in the field. An industry specific payroll company would manage all these factors on your behalf and save you both time and stress!

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